owner driver invoice Australia
How to invoice as an owner-driver in Australia
What to put on a tax invoice, when to bill, GST tips, and how to chase late payers. Written for solo truck drivers.
Not tax or legal advice. Talk to your accountant for your situation.
What has to be on the invoice
If you’re GST-registered, customers expect a proper tax invoice. That means your business name, ABN, the word “tax invoice”, what you hauled (or a clear job ref), the date, and GST shown separately.
Add your BSB and account number on every invoice. Drivers lose days chasing “what’s your bank details?” emails.
- Your ABN and business name
- Customer name (and their ABN if you have it)
- Job ref / route / dates
- Subtotal, GST 10%, total AUD
- Due date and bank details
When to bill
Bill as soon as the job is delivered, not when you “get around to it” on Sunday. Waiting a week is how 30-day terms become 45.
One invoice per customer is fine; bundle delivered jobs for the same client so you’re not spamming accounts with five PDFs.
Chasing late payers
Friendly first, firm second. A short reminder with the invoice number, amount, and due date works better than a novel.
Keep a list of what’s overdue. If the same customer is always late, tighten terms or ask for a deposit on the next booking.
How OwnerHaul helps
Mark a job Delivered, tap Bill on Invoices, send the branded email from your business name, and chase overdue with one tap. GST is calculated for you.